Executive Virtual Assistant

Karen "Iza" L. Querubin

Strategic Operations & AI-Powered Executive Support for Founders & CEOs — wherever you are in the world.

4+ Years Remote Support
8+ Years BPO & HR Ops
3 Regions Supported
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Iza
Iza
🎓 B.S. Nursing 🩺 HIPAA Certified 📍 Bacoor, Cavite
About Me

Remote Executive Support with Medical & Operations Expertise

Detail-oriented Executive Virtual Assistant with 4+ years of remote experience supporting founders and CEOs, complemented by 8+ years in BPO and HR operations. I specialize in managing complex calendars, high-volume communications, financial administration, and cross-functional coordination across global teams.

I am a Nursing graduate with Medical Virtual Assistant training and HIPAA certification, bringing a strong foundation in confidentiality, accuracy, and compliance. I am known for streamlining workflows, maintaining discretion, and ensuring seamless day-to-day executive operations for remote teams across global time zones.

🤝
Executive Support

Trusted by founders and CEOs to keep schedules aligned, communications clear, and priorities on track.

⚙️
Workflow Systems

Built Notion, Webflow, and Typeform systems to streamline client onboarding, reporting, and operations.

🩺
Medical & Compliance

Handled sensitive information with HIPAA-level confidentiality and medical operations support discipline.

Core Competencies

What I Bring to the Table

📅

Executive Calendar & Inbox Management

Manage complex executive calendars and high-volume inboxes for founders, CEOs, and remote leadership teams across global time zones.

Google WorkspaceSuperhumanMicrosoft 365
✈️

Travel & Itinerary Coordination

Plan and execute domestic and international travel, hotel bookings, itineraries, and logistical support for executives and remote teams.

WiseOFXRemitly
💾

CRM & Database Management

Maintain accurate CRM data, client records, and workflow systems to keep operations organized and accessible.

NotionGoHighLevelWebflow
💰

Financial Administration

Process payroll, invoices, and expenses while coordinating payments and financial records across multiple platforms.

StripeThrivecartDEXT
⚙️

Operations & Process Optimization

Streamline workflows, onboarding systems, and cross-functional handoffs to deliver more efficient execution.

TypeformCanvaFigma
🧑‍⚕️

HR, Recruitment & Compliance Support

Support HR processes, recruitment workflows, and confidential document handling with strong compliance awareness.

HR SupportRecruitmentConfidential Data
🤖

AI-Powered Executive Support

Using AI to accelerate research, drafting, summarizing, and documentation — turning hours of manual work into precise, high-quality output. A real differentiator in modern executive support.

ClaudeChatGPTGemini
📱

Social Media & Content Creation

Content that mirrors the client's voice and tone across platforms — posts, captions, and brand communications crafted with intentionality and consistency.

CanvaLinkedInInstagramFigma
🏡

Short-Term Rental Operations Support

Remote property operations support including vendor coordination, cleaner scheduling, bill payments, guest communication, and document management for STR property portfolios.

Vendor CoordinationCleaner SchedulingGuest Comms

Tools & systems I use:

Google Workspace Notion GoHighLevel Stripe Thrivecart Wise OFX Remitly Superhuman Webflow Typeform Canva Figma Skool Loom Vimeo DEXT LinkedIn Claude ChatGPT Gemini Instagram
Services

What I Offer

01

Executive Calendar & Inbox Management

Full ownership of schedules and communications — inbox triage, meeting prioritization, and timely responses so nothing falls through the cracks.

Google WorkspaceSuperhumanMicrosoft 365
02

AI-Powered Executive Support

Leveraging Claude, ChatGPT, and Gemini to accelerate drafting, research, summarizing, and documentation — faster output with executive-grade quality.

ClaudeChatGPTGemini
03

Financial & Operations Support

Multi-currency payroll, expense tracking, financial record keeping, and vendor coordination — keeping the back office running without executive involvement.

StripeWiseGoogle SheetsDEXT
04

Social Media & Content

Content that mirrors your voice and tone across platforms — posts, captions, and brand communications crafted to feel authentically you.

CanvaLinkedInInstagramFigma
Career History

Experience

Executive Virtual Assistant

Atlas Assistants (Remote)

Sept 2024 – Present Remote

Provide end-to-end executive support to a business founder, ensuring efficient daily operations, seamless communication, and reliable remote execution across multiple platforms.

  • Manage calendars, appointments, and travel logistics including flights, accommodations, and itineraries
  • Build and optimize Notion workflows for client data, operations tracking, and internal processes
  • Create branded visual content using Canva to support online presence and marketing initiatives
  • Develop and integrate Typeform and Webflow forms to streamline client onboarding
  • Conduct research to support coaching programs, business planning, and strategic initiatives

Executive Virtual Assistant

Seven Figure Creators (Remote)

Mar 2025 – Dec 2025 Remote

Supported a fast-paced executive team with calendar, communications, travel, payroll, and research coordination.

  • Managed 20+ weekly meetings across multiple global time zones and prioritized high-volume scheduling needs
  • Oversaw 4 executive inboxes receiving 100+ emails per day and ensured timely, professional responses
  • Planned and coordinated domestic and international travel, itineraries, and logistics for executive leadership
  • Processed multi-currency payroll using Stripe and Thrivecart; coordinated disbursements via Wise, OFX, and Remitly
  • Supported HR operations, commission tracking, and performance-based incentives with accurate record keeping

Executive Virtual Assistant

Athena (Remote)

Jan 2024 – Aug 2024 Remote

Managed executive scheduling, inboxes, CRM systems, and confidential medical information with privacy and accuracy.

  • Managed executive scheduling, inboxes, and CRM systems with high responsiveness
  • Organized and reviewed medical records, ensuring accuracy and secure handling of sensitive information
  • Coordinated inventory tracking and logistics for partners and stakeholders
  • Supported administrative operations and email communications with discretion

Executive Virtual Assistant

Prialto (Remote)

Aug 2022 – Dec 2023 Remote

Delivered remote administrative support, prospect research, CRM maintenance, and client communication for a distributed team.

  • Provided calendar management, inbox handling, and travel coordination for remote clients
  • Conducted prospect research and maintained accurate CRM data
  • Managed expenses, reports, and client communications with consistency
  • Led weekly client sync meetings and ensured task follow-through

HR Generalist

Adworld Signs and Advertising Corp

2016 Philippines

Supported recruitment, onboarding, and employee relations processes while building a strong foundation in HR operations.

  • Conducted candidate screening and interviews
  • Maintained employee records and performance documentation
  • Supported onboarding and employee relations tasks with accuracy
Sample Work

Selected Projects

Executive Virtual Support

Provided remote founder-level support for daily operations, calendar management, travel logistics, and high-priority communications.

Process Workflow Worksheet

Sample worksheet for workflow planning and executive process management, designed to keep operations clear, efficient, and premium-ready.

Medical & Client Workflow Coordination

Organized secure medical records support, CRM workflows, and client onboarding for remote medical operations with HIPAA awareness.

Multi-currency Payroll & Finance

Managed payroll, expense tracking, and payment coordination using Stripe, Thrivecart, Wise, OFX, and Remitly.

Testimonials

What Leaders Say

“Iza keeps our remote executive operations organized across multiple time zones, and she does it with care and precision.”

Founder, Remote Coaching Business Executive leader

“Her ability to manage inboxes, calendars, and payroll workflows has been a major productivity boost for our team.”

Operations Lead, Digital Services Firm Remote operations executive

“Iza makes complex coordination feel effortless and always maintains confidentiality with sensitive information.”

CEO, Health & Coaching Practice Founder and business owner
Get in Touch

Let's Work Together

I'm currently open to new executive support opportunities in remote, hybrid, and medical operations. Whether you're a founder, CEO, or business leader, I can help keep your day-to-day work running smoothly.

✉️ karenlquerubin@gmail.com 📞 +63 976 240 5694 💼 linkedin.com/in/karenlquerubin
✅ Thank you! I'll be in touch within 24 hours.